HR Operations & Payroll Specialist, Nordic

The People & Communications team enables business performance and competitiveness through engaged and capable people, strong reputation management, impactful internal and external communications and great employee experience. We bring KONE’s strategy to life, supporting competence, capability and culture development as well as strengthening the KONE purpose and company story for all our stakeholders. By joining our team, you will have the opportunity to work across a diverse range of topics, while also working closely with our businesses, to help drive the People and Communications agenda. We are looking for a proactive and detail-oriented Nordic HR Operations & Payroll Specialist to join our KONE’s People & Communications team either in Espoo, Finland or Stockholm, Sweden. The Nordic HR Operations & Payroll Specialist is responsible for ensuring high-quality HR operations, payroll governance and reward administration across Sweden, Finland, Denmark and Norway. Acting as the key interface towards the outsourced payroll provider, the role ensures accurate payroll execution, data integrity, compliance and efficient people administration throughout the employee lifecycle. This role reports to the Nordic People and Communication Manager. Key Responsibilities Payroll Governance & Vendor Management: Own the end-to-end outsourced payroll delivery across the Nordics. Manage relationships with external payroll providers and ensure service quality and SLA compliance. Coordinate monthly payroll processes, approvals and sign-offs. Ensure compliance with local legislation, collective agreements and company policies. Produce payroll analytics and reporting. HR Operations: Manage employee lifecycle administration from onboarding to offboarding. Support managers and employees with HR-related queries. Ensure high quality employee data and documentation. What you’ll bring Several years of experience within Payroll, HR Operations or Shared Services. Proven experience managing and partnering outsourced payroll providers across Nordic countries. Strong understanding of Nordic payroll processes and employment legislation. Fluency in English, Swedish and Finnish. Why join us? This is a broad Nordic role offering significant ownership and the opportunity to make a tangible impact across the organization. The position provides an excellent opportunity to drive continuous improvements across HR Operations and Payroll, shaping processes and ways of working across the Nordic region. At KONE, you will join a diverse international community shaping the future of cities and enabling safe, sustainable and intelligent people flow for millions of people every day. You will be part of an ambitious team where clarity, practical problem solving, high standards and measurable impact matter. Want to #joinourflow? For additional information please contact Vanja Shaswar, Business Partner People and Communications KDB [email protected] . If you see that you have the experience and qualities to be successful in this role, please submit your application with your updated CV and cover letter via Careers site by November 8th 2026. Please note that we do not accept applications by email. We kindly ask you to submit your application through our online application system. Join us and help shape HR and Payroll excellence across the Nordics! #LI-GO Keskitymme KONEella luomaan innovatiivista ja yhteistyöhön perustuvaa työskentelykulttuuria, jossa jokaisen panosta arvostetaan. Työntekijöiden sitoutuminen on meille avainasemassa, ja rohkaisemme jokaista osallistumaan ja jakamaan tietoa ja ideoita. Yritysvastuu on oleellinen osa yrityskulttuuriamme ja päivittäisiä toimiamme. Noudatamme eettisiä liiketoimintamenettelyitä ja pyrimme kehittämään yhdessä tekemisen kulttuuria, jossa työntekijät luottavat toisiinsa ja kunnioittavat toisiaan ja jossa hyvät suoritukset huomioidaan. Erinomaisena työpaikkana olemme ylpeitä voidessamme tarjota erilaisia kokemuksia ja mahdollisuuksia, joiden avulla saavutat ura- ja henkilökohtaiset tavoitteesi ja voit elää terveellisesti ja tasapainoisesti. Lue lisää https://www.kone.fi/tietoa-meista/KONE-uralle/avoimet-tyopaikat/