Project Administrator

**Do you want to join CTS as Project Administrator?** **About the role** The Project Administrator is responsible for ensuring the efficient day-to-day operation of site activities, including logistics, accommodation, office management, and employee support. This is a highly operational role requiring continuous on-site presence, strong coordination skills, and the ability to manage multiple time-sensitive tasks. **What you will do** **Site Logistics & Daily Operations** - Coordinate daily vehicle usage, carpooling, and employee transportation. - Support HR with employee accommodation coordination and related practical matters. - Maintain and update employee rotation schedules. - Coordinate site food and refreshment arrangements. - Monitor purchase orders to ensure budget compliance. **Office, PPE & IT-Equipment Management** - Procure PPE, office supplies, and coordinate IT equipment needs. - Maintain accurate inventories (PPE, IT, office assets). - Ensure office spaces, storage rooms, and PPE areas are organized and functional. - Collect deliveries and manage incoming orders and mails. **Onboarding, Offboarding & Employee Support** - Manage onboarding and offboarding processes on site. - Provide daily support to employees (practical assistance, coordination, document handling). **Administration & Coordination** - Manage administrative communication - Participate in HR coordination and weekly meetings - Distribute important updates to employees and subcontractors - Follow up on weekly reporting deadlines - Approve and track invoices in PowerOffice **Who this is for** This role is a great fit for a proactive and well-organized person who enjoys being at the heart of day-to-day site operations. You are comfortable taking ownership, coordinating with different people, and keeping track of multiple practical matters at the same time. You thrive in a hands-on environment where priorities can change quickly and your ability to keep things running smoothly makes a real difference. **We wish you have** - Strong organizational and multitasking skills - Ability to work independently in a fast-paced, operational environment - Excellent communication and follow-up abilities - High attention to detail and a problem-solving mindset - Flexibility and willingness to handle both administrative and practical tasks - A proactive and service-oriented approach - Fluency in both written and spoken English **What we offer** We offer you a varied and hands-on role in an international working environment, where you will have an important part in keeping daily site operations running smoothly. You will have the opportunity to work with a diverse group of people and take ownership of a wide range of practical and administrative responsibilities. In addition to a competitive salary, we offer a lunch benefit and the opportunity to develop your skills and experience in a growing organization. **Location**: Seinäjoki, Finland. Site-based role with daily presence on site required.