Specialist/Senior Specialist, Payroll Services

Tiivistelmä työpaikkailmoituksesta: The Specialist/Senior Specialist, Payroll Services will join UPM's Global Payroll team to manage Finland payroll from Tampere or Helsinki (Finland) or Krakow (Poland) in a hybrid working model. You will contribute to payroll and time management transformation projects, coordinate with external providers and internal stakeholders, perform pre- and post-payroll reconciliations, and ensure legal and tax compliance. The role requires 3–5+ years (Specialist) or 5+ years (Senior) payroll experience with direct Finland payroll knowledge, fluency in Finnish and English, and familiarity with HRIS/payroll and time systems such as Workday. UPM offers development opportunities and a sustainability-driven culture, and applications with CV and cover letter must be submitted through the online system by November 1, 2026. Tämä tiivistelmä on luotu tekoälyn avulla. Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils! Learn more about us as a workplace upm.com/careers We are now looking for a Specialist/Senior Specialist, Payroll Services to join our Payroll team. The position is located in Tampere or Helsinki, Finland, or in Krakow, Poland. Greetings from your future manager “As a Payroll Specialist, you will join our international community of payroll professionals, where we work together to deliver accurate, compliant and reliable payroll services. Your main focus will be Finland payroll, and you will play a key role in ensuring smooth end-to-end payroll delivery together with our internal teams and external payroll partners. While Finland will be at the heart of your role, you will also be part of our broader Global Payroll organization, giving you the opportunity to collaborate across countries, learn from colleagues and contribute to how we develop payroll globally. If you are passionate about payroll, enjoy taking ownership and want to develop together with us, I hope to hear from you!” – Nina Roos, Director, Global Payroll What you will do Contribute to the ongoing payroll and time management transformation project in Finland, including transition activities, process design, way-of-working development, and readiness of the new service model Support the successful implementation and stabilization of new payroll and time management technologies, ensuring they meet the practical needs of UPM payroll operations Partner closely with external payroll provider and UPM internal stakeholders to manage data flows (attendances, variable pay, benefits, and master data changes) and monitor service level agreements (SLAs) Perform pre-payroll and post-payroll reconciliations, audits, and quality checks on reports provided by external vendors to guarantee correct salary disbursements Ensure that all payroll processes comply with labor laws, tax regulations, and statutory reporting requirements, leveraging the expertise of local providers and advisors Work closely with Finance, HR, and People Operations to support accounting reconciliations, general ledger postings, year-end closing, and internal/external audits Serve as an escalation point for complex payroll inquiries regarding pay, tax deductions, benefits or international situations Participate in continuous improvement, process optimization, and the development of standardized payroll frameworks and digital tools; as the role matures, responsibilities may expand to support payroll operations and development initiatives across European countries Who you are You have solid professional experience (3–5+ years for Specialist or 5+ years for Senior Specialist) in managing payroll operations, preferably within international corporate environments or payroll service providers You have direct knowledge and proven experience handling payroll operations for Finland You possess strong expertise in payroll administration, collective labour agreement compliance requirements, social security and compliance requirements You are familiar with HRIS/Payroll technologies (e.g., Workday), Time & Attendance systems and proficient with office tools and case management technologies You have proven ability to manage relationships with external payroll vendors and coordinate effectively across various internal and external stakeholders You are organized and capable of managing strict deadlines in a fast-paced, multi-tasking environment You have very good interpersonal and communication skills, with a collaborative mindset and strong problem-solving capabilities You are fluent in Finnish and English, b