Assistant Coordinator, Invoicing & Export Documentation (12 month Fixed Term assignment)

We are looking for anAssistant Coordinator, Invoicing & Export Documentationto join the Invoicing & Export Documentation teaminour newly forming Joint Venture in a rapidly growing renewable energy market.Find out more about our Joint Venture announcementHERE. The location for this position is Vaasa, Finland. We offer a possibility to hybrid work. This position is offered as atemporary contract for 12 months(maternity leave cover). Your role and responsibilities Asan Assistant Coordinator, Invoicing & Export Documentationyouwill be a part of ourInvoicing & Export Documentation teamwhich isaccountable for on-time and accurate project invoicing as well as preparation and coordination of export documentation to secure smooth export and import for Energy Storage Business' projects Your work will focus on these responsibilities: On-time andaccurateproject invoicing Preparation,collectionand coordination of export documentation as required under Commercial Sales Contract and payment instrument if any Providing instructions for export clearance as well as following up that the export clearance is made and closed correctly Providing instructions for both internal and external stakeholdersregardingthe shipment documents,exportand import procedures and requirements as well as documents required under documentary credit and other payment securities Maintaining data and archives for internal and external stakeholders about shipments, exportclearancesand export documentation Ensuring high quality, correctness, and accuracy in the responsibility areas as well as compliance towards tax and customs authorities To be able to succeed in the position,we expect you to have: For operational requirement reasons, fluency in Finnish, English and Spanish isrequired.Otherlanguage skills will be seen as an advantage. Good working understanding of Chinese e-book process Good understanding of project business, project invoicing and payment terms used in project business Previouswork experience with tasks related to project invoicing, exportdocumentationand export procedures Good understanding of foreign trade, shipping documents, Incoterms,exportand import procedures Previousexperience of energy storage projects Training related to LC documents SAP experience Good communication,coordinationand teamwork skills as well as the ability to work independently and proactively Commercial Education Systematic andorganisedway of working, paying attention to details Solution-oriented and positive mindset Why you and us? We atWärtsiläbelieve in empowerment,ownershipand taking responsibility of our work. We support each othersgrowth,and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative. We are authentic and honest, and we strongly believe in that by being your own true self you canaccomplishso much more. Wedontalways get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition? Contact and next steps We hope to hear from you soon bysubmittingyour application through ourcareersportal. We aim to keep you updated on the process throughout. Last application date: 3.9.2026 Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country. All new Wärtsilä employees in Finland will attend occupational health checks, including drug tests/screenings. When a person is locatd outside of Finland, the country's legislation is followed. To apply: https://wartsila-oyj-abp.contactrh.com/jobs/14225/44405875