Documentation Specialist, CHEC

Tiivistelmä työpaikkailmoituksesta: The Documentation Specialist will manage and control data center project documentation in Kouvola, Finland using Autodesk Construction Cloud and handle incoming/outgoing correspondence. Responsibilities include ACC project and folder administration, document lifecycle and version control, workflow/RFI/submittal management, templates, QA, integration, reporting, and project closeout. The role requires a Bachelor's degree, 3–5 years' document control experience, fluency in Finnish and English, strong coordination and communication skills, and high attention to detail. This is a full-time fixed-term position with monthly salary payments and a preferred start date as soon as possible. Tämä tiivistelmä on luotu tekoälyn avulla. Job Requirements Education: Bachelor's degree Work experience: 0 months Language skills: Finnish, English Job Summary Salary Period: Monthly Contract Type: Full time, Fixed term China Harbour Engineering Company Ltd. (CHEC) is a world-renowned international contractor and a leading provider of comprehensive services across the entire industry chain for both public and private sectors. We are seeking a skilled Documentation Specialist to Kouvola, Finland to manage, organize, and control data center project documentation throughout the project lifecycle using Autodesk Construction Cloud (ACC), and correspondence management. Key Responsibilities Manage ACC projects and folders: set up permissions, naming conventions, and metadata/tags to support search and reporting. Control document lifecycle: upload, review, publish, supersede, and archive drawings, models, specifications, and records. Administer workflows: configure and monitor RFIs, submittals, transmittals, issues, and approvals within ACC. Version control and audit trail: ensure traceability, track revisions, and maintain document logs and dashboards. Create and maintain templates: folder structures, review workflows, forms, and reporting layouts. Quality assurance: perform document checks for completeness, format, and compliance with company and client standards. Coordination and support: train end users, troubleshoot access/sync issues, and liaise with project managers, design teams, and external partners. Integration and data hygiene: coordinate links with related tools (e.g., Revit, Navisworks, BIM 360/ACC modules, SharePoint), enforce metadata standards, and prevent duplication. Reporting: generate weekly/monthly status reports, overdue items, and KPI dashboards (e.g., submittal cycle times, RFI aging). Closeout: compile turnover packages/O&M manuals, as-builts, and finalize archives per contract requirements. In addition to ACC-related responsibilities, the role is responsible for managing incoming and outgoing correspondence, as well as the collection, filing, and maintenance of letters and company documentation What we expect from you Bachelor’s degree in Civil Engineering, Business Administration, or a related field Minimum 3–5 years experience in document controlling Good problem-solving and decision-making abilities. Strong coordination and communication skills in a multidisciplinary environment. High attention to detail and organizational skills. Ability to manage multiple tasks and work independently or as part of a team. Fluency in Finnish and English This project offers a fantastic opportunity to contribute to a high-impact initiative and develop professionally in a diverse and challenging environment. Preferred start date: According to an agreement as soon as possible. If you have any questions about the recruitment process or the role, please contact Barona Engineering Senior Consultant Katri Hyppänen at +358 50 439 9785. Available on weekdays from 10 am to 2 pm. We will be interviewing applicants during the application period, so please apply through the provided link. Kindly attach your English-language CV to the application. For privacy reasons, we do not accept applications via email or WhatsApp. Responsibilities Have questions about this job? Contact our recruiter Katri Hyppänen